UPDATING PASSPORTS, STUDBOOK RECORDS, AND THE DEFRA CENTRAL EQUINE DATABASE

ALL Changes MUST be Registered with BAPSH Ltd within 30 DAYS of the Date of Change.
BAPSH will register the new information in the Studbook and  the DEFRA Central Equine Database, and Update the Horse Passport/s and return it/them to the Owner by Signed For Delivery or Special Delivery if requested and paid for..

CHANGES FOR THE OWNER
1.NEW Owner – THE CHANGE OF OWNERSHIP MUST BE REGISTERED WITH BAPSH Ltd WITHIN 30 DAYS OF THE PURCHASE DATE. When you are Buying OR Selling a Horse – The SELLER must complete, SIGN & date a BAPSH Ltd TRANSFER OF OWNERSHIP Application Form 2022 (Current version) showing the date of sale, the purchaser’s name, address & other contact details clearly; the BUYER must SIGN & date the Buyer section. Send the Horse’s PASSPORT, the Transfer Application Form, & Fee to the BAPSH Ltd Registrar within 30 days of the Sale.
BAPSH  recommends that the Seller sends the Transfer of Ownership & Passport to BAPSH as soon as the sale is completed and BEFORE the horse travels to its new home, so that the horse is registered in the New Ownership when it leaves the Seller’s property.
PRE Owners NOTE that the registration of this transfer with the UK Studbook & DEFRA CED will NOT change the ownership on the ANCCE-LGPRE which is a completely separate process; contact BAPSH Ltd for the ANCCE-LGPRE procedures & forms Or download them from the ANCCE section of our webpage Forms; Information; Documents

2.Change of Address or Other Contact Details – NEW ADDRESS or CONTACT DETAILS MUST BE REGISTERED WITH BAPSH Ltd WITHIN 30 DAYS OF THE HOUSE MOVE. Download the CHANGE OF ADDRESS Form , complete this 2022 form and send it with your Horse Passports that are registered with BAPSH Ltd to the Registry Office with the appropriate fees within 30 days of your change of address.

3.Change of Surname – NEW SURNAME DETAILS MUST BE REGISTERED WITH BAPSH Ltd WITHIN 30 DAYS OF THE NAME CHANGE. Download the CHANGE OF SURNAME Form , complete this current 2022 form and make a COPY of your MARRIAGE or DIVORCE Certificate or Other Legal Certificate of Name Change. Send both these Documents with your Horse Passports that are registered with BAPSH Ltd to the Registry Office with the appropriate fees within 30 days of your Change of Name.

4.Death of Owner – The death of the Owner of a BAPSH registered horse should be notified by letter or email to BAPSH Ltd as soon as possible after the event, and WITHIN 30 DAYS. Thereafter, BAPSH should be informed of the Estate Executor’s Name and Contact Details and be sent a copy of the part of the Horse Owner’s Will which determines the disposition of the Horse/s plus any other relevant information about the proposed actions in relation to the Horse/s.

CHANGES FOR THE HORSE

1.Castration/Gelding – DATE & PLACE OF GELDING MUST BE CERTIFIED BY THE VET & THE CHANGE OF STATE REGISTERED WITH BAPSH Ltd WITHIN 30 DAYS OF THE OPERATION. Download the current 2022 GELDING CERTIFICATION Form and complete the horse’s details then get the Vet that performed the Operation to SIGN & date the form and STAMP it with the Vet Practice Stamp. Send the completed form, the Horse’s Passport, and the fee to BAPSH Ltd Registry Office within 30 days of the Operation.

2.Death of Horse – THE DEATH OF A HORSE MUST BE REPORTED TO THE UK PIO FOR THAT HORSE AND THE PASSPORT RETURNED TO THAT PIO FOR CANCELLATION WITHIN 30 DAYS OF THE HORSE’S DEATH. Download the 2022 DEATH NOTIFICATION Form and send the completed form with the Horse’s Passport (PREs, PFH, SSSH, HA, SNH, old Register II & IV passports, Hispano-Arabs, & Register V Breeds) to the BAPSH Ltd Office for cancellation within 30 days of death. The information update & passport cancellation will be free of charge.
Owners may request the passport’s return if they pay the Fee to cover the extra cancellation work required and the cost of postage and packing.

3.Export of Horse – It is a Legal Requirement to keep accurate records of the Horses living in the UK. When a Horse is Exported from the UK it is essential that the BAPSH Studbook is informed within 10 days of the Horse’s departure so that the Studbook and the DEFRA CED can be Updated accordingly. Download the EXPORT NOTIFICATION Form and send the completed form with a Copy of the Intra-Trade Certificate or Equivalent Travel Document to BAPSH Ltd as soon as the Horse has actually left the UK.

4.Change of Colour/ Markings/Scars – Some Horses have their Coat Colour misidentified by the Vet at their original Foal Identification, especially horses that go Grey very slowly, other Horses have White Markings that expand or shrink over time or they acquire Scars that were not on the original ID sheet. If this is the situation for your horse then you must get the Horse’s Passport and Studbook records Updated in the following way:-
a) Acquired Scars or changed/new White Markings – Email the BAPSH Ltd office – bapshregistrar@btinternet.com with good resolution Photos of acquired Scars or changes in White Markings and send the Horse’s Passport to BAPSH Ltd by tracked post for the changes to be officially added to the Passport, to the Studbook Records, and to the DEFRA CED. Pay the £20.00 fee for the updates.
b) Alteration of Coat Colour recorded in Passport & databases – for a major change in coat colour definition (other than greying or non-greying) send a genetic Coat colour test certificate from a reputable Genetics Laboratory with the Horse’s Passport to BAPSH Ltd by tracked post for the changes to be officially added to the Passport, to the Studbook Records, and to the DEFRA CED. Pay the £20.00 fee for the updates.